Job Vacancy: Rights Assistant (Maternity Cover)

This role will assist the Foreign Rights Managers in the selling of co-editions, it will support the team with book fairs, business trip preparations and follow-ups, and it will provide administrative support to the team

Key Responsibilities

Co-Edition Printings:

  • Assist Foreign Rights Managers in mail out of proofs, finished copies and PDFs
  • Support Foreign Rights Managers in keeping records of interests, submissions, rejections and contact details up to date on Biblio system
  • Request printing costs and schedules from the Production department after discussion with the sales team
  • Order files from the Production and IT departments and sending these to co-edition publishers when needed
  • Send publishers’ text files to Design Support for checking
  • Provide support to the Foreign Rights Managers in gaining plotter/advance approval
  • Provide support to the Foreign Rights Managers on shipping and invoicing queries from co-edition publishers
  • Liaise with co-edition publishers regarding renewal/reversion of expired rights

Sales Trips/Sales Presentations/Book fairs:

  • Assist with hotel/restaurant/travel arrangements for fairs and sales trips
  • Provide support so that proofs, dummies, special presentation material, and finished copies are produced and collected on time
  • Help with packing boxes and compiling packing list for book fairs
  • Help with book fair catalogue mail out
  • Help with book fair/sales trip appointment scheduling as required


  • Send out contracts to foreign publishers and liaise with Contracts and Accounts departments on tracking signatures and payments
  • Send out biographies, photos, reviews and marketing plans to foreign publishers
  • File foreign editions and pass these on for mail out to authors/illustrators/agents
  • Help in keeping submission copies and proofs stocked and organised in the department

Skills, Knowledge & Experience:

  • Excellent administrative skills with an understanding of the importance of a sales support role in relation to customer service and business development.
  • Able to prioritise work given specific deadlines, juggling multiple projects and requests without close supervision, with meticulous attention to detail.
  • Excellent working knowledge of Microsoft office applications – Word, Excel, Outlook and PowerPoint. Adobe Professional desirable
  • Excellent interpersonal skills, confidence in communicating with other departments as well as foreign publishers.
  • Foreign language skills advantageous.

Personal Specification:

  • An interest in international publishing, book production and the co-edition process.
  • Excellent organisational skills and the ability to prioritise multiple tasks and to work calmly under pressure.
  • Enjoy working as part of a team, and making a positive contribution to the team.

Salary: Competitive with a great benefits package

Location: Vauxhall, London

Contract Type: Full Time, Temporary 12 month contract to cover maternity leave

Closing date: 18th November 2018

If you are interested in applying for this role please send your CV and Cover Letter to

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